Operations & Marketing Executive Assistant

We are hiring an Operations & Marketing Executive Assistant for a vacation rental and executive services company in the real estate and professional services industry. This is a full-time remote role for a U.S-based company. Ideal for someone who is highly organized, proactive, execution-focused, and comfortable working closely with a fast-paced founder to manage day-to-day operations, marketing execution, and business priorities.

Key Responsibilities:

• Manage and execute day-to-day administrative and operational tasks directly with the founder

• Schedule and publish social media content using pre-built templates and tools

• Coordinate content across platforms (posts, newsletters, lead magnets, articles)

• Maintain and track weekly KPIs, ensuring updates are sent and followed up on

• Manage and update nurture lists, including coordinating outreach and follow-ups

• Assist with publishing materials (e.g., books, lead magnets) on platforms like Amazon

• Coordinate with internal team members (e.g., marketing, editors, operations) to ensure alignment and execution

• Organize, prioritize, and manage the founder’s task list and workflow

• Conduct research and compile documents to support decision-making and projects

• Prompt team members on deliverables and ensure deadlines are met

• Assist with outreach coordination and basic business development support as campaigns scale

• Align marketing materials with brand updates and website developments

• Support content planning by organizing ideas, templates, and posting schedules

(This role is execution-focused rather than strategy-driven, with an emphasis on getting tasks done efficiently and accurately.)

Required Qualifications:

• 3+ years experience in an Executive Assistant, Operations Assistant, or similar role

• 3+ Experience supporting a founder or senior executive in a fast-paced environment

• Strong organizational and task management skills

• Comfortable executing marketing-related tasks (social media, content coordination, etc.)

• Ability to manage multiple priorities and work independently

• Strong written and verbal communication skills

• High attention to detail and follow-through

Preferred Qualifications:

• 2 + Experience in social media management and content scheduling tools (e.g., Buffer)

• Exposure to digital marketing, newsletters, and content workflows

• Experience with outreach or pipeline coordination

• Familiarity with AI tools or automation in marketing workflows

• Basic understanding of branding and visual consistency

• Experience working with remote teams

Required Skills & Tools:

• Social media scheduling tools (e.g., Buffer or similar)

• Google Workspace (Docs, Sheets, Drive)

• Project/task management tools

• Basic AI tools for content execution (prompt-based workflows)

• CRM or outreach tools (nice to have)

• Content publishing platforms (e.g., Amazon KDP – nice to have)

Schedule & Pay:

• Full-Time position; 40 hours per week - 9:00am - 5:00pm in the EST (Eastern Standard Time) time zone.

• This is a fully remote job for a US based company.

• Pay ranges from R16,000 - R22,000 per month, depending on experience and skill.

• Annual raises, bonuses, and confirmed holidays/PTO.

System Requirements:

• Internet speed of at least 25 Mbps

• Computer with a 2.4 GHz processor or higher

• 8 GB of RAM or higher

• Windows 10 or newer, or Mac OS X 10.10 or newer

• HD 720p webcam

• Headset with a microphone

Benefits:

• Competitive pay rates

• The company provides a US phone number and business email address

• Enjoy the flexibility of working remotely, from home or any location of your choice

• Eliminating commute time

• Consistent work with the same clients, fostering long-term professional relationships

• Opportunities for career advancement, dependent on the client

• Stable work hours and consistent pay

• A supportive and inclusive work environment that values diversity and individual growth

If you are a highly organized, execution-driven professional who enjoys working closely with leadership and bringing structure to fast-moving environments, we’d love to hear from you. This role offers the opportunity to play a key part in scaling operations and supporting impactful business growth.